Theatre Manager - The Griffin Institute

Offered by The Griffin Institute

The Griffin Institute at Northwick Park is a leading, not-for-profit, charitable research institute with a vision to be a leading translational biomedical research and training organisation.
Our mission is to accelerate innovative solutions that both improve and maximise patient benefits.

The Institute has a newly refurbished state-of-the-art facility for pre-clinical studies, which are conducted both as part of collaborative projects and as contracted work for external clients. The theatre suites are also first-class and are used to run numerous internationally renowned courses relating to surgical training.

Overall purpose of role

• To facilitate the planning and resourcing for Training, Pre-Clinical and R&D projects, maximising the use of all facilities and resources including, but not limited to:
  ➢ All operating theatres, including the robotic and minimally invasive training suites Imaging facilities (CT scanner, C arm)
  ➢ Sourcing and ordering of supplies and maintaining equipment in good working order
  ➢ Managing the theatre budget
  ➢ Lead to optimally train multidisciplinary staff members to increase the efficiency, efficacy and quality of services at the Institute
  ➢ Line management of technical staff including training, rotas and performance management
  ➢ Maintaining the theatre facilities and staff training records to GLP standards
• Liaise and work closely with
  ➢ Leads, who are responsible for technical standards and staff training in their area of responsibility:
  ➢ Training Lead
  ➢ Named Persons
  ➢ Study Director Lead
  ➢ HTA (Human Tissue Act) designated person
  
  Main duties and key responsibilities
  • To provide day-to-day management of the facilities always ensuring legal compliance and best practice. These includes but not limited to overseeing scheduling and arranging cleaning, stock check and sourcing, managing and arranging maintenance of equipment, Health and Safety requirements and risk assessments.
  • To be responsible for secure storage and monitored use of controlled veterinary drugs
  • To provide expert advice to technicians, foster a strong customer focus and collaborative team working.
  • To be responsible for ensuring facilities are managed efficiently and within budgetary constraints.
  • To strategically plan for future requirements in terms of staff, facilities, equipment and disposables.
  • To ensure theatres are run to the required standards, liaising with the appropriate Leads as necessary.
  • To work closely with the Study Director Lead on pre-clinical studies and the Business Development Manager on training projects.
  
  Manage budgets
  • To ensure all expenditure is allocated appropriately.
  • To verify and authorise purchase orders.
  Support staff training
  • To work with the Leads on staff training and skills acquisition.
  • To conduct performance management activities for technicians
  
  Role Detail
  • To co-ordinate daily events—the studies and training courses; ensuring a proactive approach to prompt starts, the maintenance of flow and adherence to safe surgery guidelines during training, including compliance with safety checklists.
  • To oversee the management of the resources, equipment, other consumables used in the theatre and ensure that all necessary paperwork and record keeping is in order and up to date.
  • To ensure the provision of sufficiently and suitably trained staff and taking appropriate steps to ensure that service delivery is never compromised.
  • To ensure that the theatres are checked at the beginning and end of each day, to ensure they are appropriately cleaned and run smoothly.
  • To support the organisation in ensuring the optimum use of the theatre resource.
  • To be responsible for the scheduling and planning of the relevant staff.
  • To take responsibility for maintaining the teams’ professional growth and skills, identifying training needs and maintaining a portfolio of continuing professional development.
  • To take responsibility when utilising the Department’s resources to ensure sound financial stewardship.
  • To work with the team to ensure the delivery of high-quality evidence-based studies and training.
  • To work collaboratively across the Institute to promote a customer focused culture acting as a role model.
  • To maintain the training theatre manual and act in accordance with the manual at all times.
  • To maintain sound and up to date working knowledge of industry practice.
  • To support in the development of a full and robust risk assessment register.
  • To ensure staff, visitors, and users adhere to in-house procedures and SOPs.
  
  Person Specification
  

  	Essential	Desirable
  Knowledge	• Degree educated or equivalent (nursing, medical sciences or biology related subjects) • Experience in surgical theatre • Experience in human resource management • Experience in performance management • Experience in budget and resource management • Experience in working in regulated environments • Experience of developing and maintaining SOPs • Proficient use of a computer—Microsoft Office	• Experience in animal research industry and holder of a Home Office Personal Licence. • Management course or mentorship qualification • Experience in assisting delivery of projects • Knowledge of working to Good Laboratory Practice (GLP).
  Skills	• Excellent organisational skills • Excellent communication skills • Great task management skills • Excellent customer service, managing client expectations and managing challenging situations	• Skills in large or small animal handling • Induction or monitoring of anaesthetics
  Attitude	• Promotes career progression for the team • Initiative to problem solve utilising available resources • Strong interpersonal skills • Flexible and adaptable

  
  
  Additional information
  
  Accountability
  Local accountability/reporting is defined within this job description. Overall, all staff are accountable to the CEO of the service who will be one of the main stakeholders of this post.
  
  Appraisal
  Formal appraisal of this post will be performed annually by a senior member of staff with the object being fulfilment of any agreed Personal Development Plan (including Continued Professional Development), review of previously agreed objectives and agreeing objectives for the following year.
  Any records of training and/or competence compiled in the course of this employment will be made available to the post holder and may be used in the application for any other position, whether within or outside of TGI.
  
  Confidentiality
  TGI recognises the importance of correct and lawful treatment of personal data and fully endorses and adheres to the six principles introduced by the General Data Protection Regulation “GDPR”. Any post holder who obtains, handles, processes, transports and stores personal data for TGI must adhere to these principles. The post holder will maintain appropriate confidentiality of information relating to TGI, individuals and service users. Such information must not be divulged or passed to any unauthorised persons. The post holder will be expected to comply with all aspects of the Data Protection Act (and any subsequent regulations).
  
  Equality & Diversity
  TGI is committed to achieving equality of opportunity for all staff and for those who access services. You must work in accordance with equal opportunity policies/procedures and promote the equality and diversity agenda of TGI.
  
  Information Governance
  The post holder is required to be fully aware of and committed to all Policies, Procedures and Initiatives relating to Information Governance - this will include, but not limited to, Data Quality improvements, Confidentiality, and Information Security. The post holder is required to take personal responsibility for safeguarding and ensuring the quality of information.
  
  Policies & Procedures
  TGI staff are expected to follow the policies, procedures, and guidance as well as professional standards and guidelines. Copies of all policies can be accessed via your manager or HR.
  
  Quality Assurance
  As an employee, you are a member of an organisation that endeavours to provide the highest quality of service. You are an ambassador of the organisation and as such, are required to ensure that high standards are always maintained.
  
  Records Management
  The post holder has responsibility for the timely and accurate creation, maintenance, and storage of records in accordance with TGI policy, including email documents and with regard to the Data Protection Act, The Freedom of Information Act and any other relevant statutory requirements.
  
  Risk Management / Health and Safety
  Employees must be aware of the responsibilities placed on them under the Health & Safety at Work Act 1974, ensure that agreed safety procedures are carried out and maintain a safe environment for employees, service users and visitors.
  
  Smoking
  TGI operates a ‘non-smoking’ policy. Staff are not permitted to smoke or use e-cigarettes anywhere within any location in which they work or when outside on official business unless designated specifically for smoking or vaping purposes.

To apply, send your CV to s.maragh@griffininstitute.org.uk.